Business Continuity Management Workflows

Creating a New BIA

When creating a Business Impact Assessment (BIA), Swimlane guides the user through a two-stage process:

Initial Mapping and Pre-Screening

Define Business Entity Under Review – specify name, type, description, owners.
Map Resources and Dependencies – link resources critical to this entity as well as interdependencies.
Validate Threat Scenarios – identify applicable threat scenarios.
Perform Pre-Screening – score impacts across Operational, Economic, Regulatory, and Reputational categories.

Outcome:

Critical → full BIA fields unlock; status = Work in Progress/Under Review.
Not Critical → A Business Impact Assessment is not required for this business entity (e.g. Process); status = Not Required.

Completing the BIA

If the BIA is Critical, continue through the workflow:

Complete Impact Assessments.
Validate RTO and RPO.
Define MTPD.
Describe MBCO.
Identify Solutions.
Validate with Stakeholders and submit for Approval.

Submitting a BIA for Approval

Open the BIA → Approvals tab.
Click Submit for Approval.
An Approval record is generated.
Once approved, the BIA status updates to Approved.
If denied, the BIA status updates to Denied and feedback is provided from the approver.
1. The BIA can be re-submitted for approval at any time.

Backing up a BIA

Open the BIA → Reports tab.
Click Generate PDF Report.
A PDF is generated and attached to the record.

Executing a BIA Test

Open the BIA → Tests tab.
Click Create Test.
Solution and Task records are generated for continuity validation.

Automating BIA Reviews

In the BIA → Reports tab, set the Review Interval.
When the interval expires, the BIA automatically moves to Work in Progress/Under Review.
Review and resubmit the BIA for approval.

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